How to create an ‘Export’ feed to back up Shopify data

What is an Export Feed?

An Export Feed in BulkFlow is a workflow that allows you to extract and back up data from your store to an external destination. It helps you regularly export data such as products, customers, or orders from platforms like Shopify or WooCommerce. This is especially useful for reporting, syncing to other systems, or creating data backups.

How an Export Feed Works

Step 1: Create a Feed

From your BulkFlow Dashboard, click Create New Feed.

Then:

• Select the Feed Type: Choose Export.
• Choose the Entity: Select the data type you want to back up — Products, Customers, or Orders …
• Choose the Export Destination: Decide where to export your data — Download, Google Sheets, FTP/SFTP, or Webhook.

Step 2: Enter Email (If applicable)

If you selected Send to Email:

• A field will appear where you can enter the recipient email address(es).
• You can enter multiple emails, separated by commas.
• Once the export completes, the file will be sent as an email attachment.

Step 3: Export Settings

• Choose Export Preset: Select from a saved configuration or start with New Blank Export.
• Choose Format: Select the file format for your export — CSV or XLSX.

Tip: Presets save time for recurring exports with similar settings.

Step 4: Apply Filters (Optional)

After selecting the type of data you want to export from the Entity dropdown — like Products, Orders, Customers, etc. You can also apply filters to export just the records you need, instead of everything.

Product Filters:

• SKU, Brand, Tags
• Created Date, Updated Date
• Status (Active/Draft/Archived), Published, Categories
• Product Type, Parent SKU, Product ID

Customer Filters:

• Email, Tags, Country
• Created/Updated Date
• Orders Count, Email Marketing Status

Order Filters:

• Created Date, Payment Status, Fulfillment Status
• Discount Code, Order Status
• Payment Gateway, Source

Step 5: Review Columns & Format

• Select Fields to Include: Tick the data columns you want in your export file (e.g., Basic columns, Inventory, SEO, Metafields, etc.).
• Save Preset (Optional): Click Save Preset to reuse this configuration later.

Tip: Use the "Columns: X/Y" indicator to ensure you've selected the right number of fields.

Step 6: Run or Schedule the Export

• Click Run Now to generate the export immediately.
• Or go to Automation Settings to schedule recurring exports (daily, weekly, etc.).
• Once complete, the file will be available via your selected method (email, Google Sheet, etc.).

Updated on: 04/08/2025